Listings explained
A listing is the home base for one property shoot - everything about that job lives in one place, from the booking and payments to the gallery, property website, and marketing.
Booking vs. listing
Every paid job starts as a booking. Once it's active, it becomes a listing - which adds the gallery, a publishable property website, client portal access, and marketing tools. Think of the booking as the order, and the listing as the workspace where you fulfill it.
The workflow stages
Each listing moves through a simple status line, updated automatically as you work:
Booked
The agent has booked and (usually) paid a deposit. The job is on your calendar.
Confirmed & assigned
You've locked the date/time and assigned a photographer.
Shot
The shoot is done - time to upload the media.
Editing & QA
Photos are edited; you review before sending.
Delivered
The gallery goes to the client, the balance is requested, and marketing unlocks.
What's inside a listing
Gallery
All the media for the property - photos, video, floor plans, 3D tour, documents. This is what you deliver.
Payments
The order, what's been paid, and buttons to collect the deposit, balance, or send an invoice.
Property Site
A single-property website (template, colors, details) you can publish for the listing.
Marketing
Brochure, QR code, shareable link, and analytics - available once the client has paid.
Revisions
Change requests from the agent, with the exact photos they flagged.
Activity
A log of views, downloads, and key events on the listing.
Delivering media
- 📤 Deliver emails the client a branded gallery and unlocks downloads.
- 💰 Any outstanding balance is requested at the same moment - you don't have to chase it.
- 🌐 The property website and marketing materials (brochure, QR) become available once paid.
- ⭐ You can automatically ask the client for a Google review on delivery.
Keep learning
How KyoriaOS works
The whole workflow, start to finish — from a booking to delivered media.
Setting up your services
Build packages, services, and add-ons clients can book.
Team & scheduling
Add photographers, sync calendars, and avoid double-booking.
Getting paid with Stripe
Connect Stripe, take deposits, collect balances, and track revenue.
Property websites
Publish a single-property site with your photos and the agent's info.
Promo codes & discounts
Create discount codes for campaigns and repeat clients.
Importing your clients
Bring your existing clients over from Aryeo, HD Photo Hub, or a CSV.
The AI assistant
How the built-in AI helps write captions, descriptions, and answers.
Connect other apps (Zapier)
Send bookings to Google Sheets, Slack, your CRM, and more.
Import from Dropbox
Connect Dropbox and pull photos, videos, and files into a gallery.
Import floor plans from CubiCasa
Connect your CubiCasa account and import finished floor plans.
Add 3D tours (iGuide, Matterport)
Embed an iGuide or Matterport tour into the client gallery.